AVS Online Booking System

Our secure, customisable online booking systems takes all the additional administrative work out of an employee vaccination program, even if you have multiple sites in various States and Territories.

The online system will be co-branded with your logo, and the landing page shows every clinic you offer to your staff with its location, time and date, as well spaces remaining.  Pharmacy Flu Vouchers can also be booked through this landing page.

Once the link has been shared with staff, employees can easily select, book and manage their appointments.  This includes adding the appointment to their calendar, receiving confirmation and reminder emails, as well as access to change or cancel their appointment.

Once an employee has selected the time slot they wish to attend, they will also be asked to complete the consent form online.  On the day of the appointment, AVS Nurses will access all the information digitally and record any additional information and staff consent signatures before administering the flu shot.

Appointments are offered in 15-minute blocks with 8 spots available in every 15 minutes.  For large or all-day clinics, mandatory break times will automatically be allocated for the nurse and no bookings can be made during mandatory break times.

The length of each increment and the number of vaccinations per increment is customisable, however, our experience over the years has shown that 8 – 10 vaccination per 15 minutes works well. We can provide 2-minute time slots, however, we find that employees often miss these short sessions for various reasons, such as meetings overrunning, phone calls etc., and can throw out other staff member’s bookings.

The online booking system is private and not advertised to the public.  AVS will grant clients access to their organisation’s events and information, providing a username and password for a single or, upon request, multiple contacts.

Customisations

The secure online booking tools used by AVS are customisable, so that you can capture further information on the employees that are registering for a vaccination or Pharmacy Flu Voucher. For example, you may wish to collect employee ID numbers, or understand uptake by division, or location. Reports can be produced on these fields, including cross site reports.

All we need to know is the questions you would like us to include, and how you would like employees to answer those questions, i.e. drop-down box, tick box, free type etc.